Administrative Assistants schedule appointments, gives information to callers, takes dictation, relieves company officials of clerical work and minor administration and business matters. Schedules appointments, types, files, and routes correspondence. Arranges travel and reservations by performing the following duties personally.
Essential Duties and Responsibilities
· Composes and types routine correspondence.
· Greets visitors, ascertains nature of business, and conducts visitors to appropriate person.
· Makes copies of correspondence or other printed matter.
· Prepares outgoing mail and routes incoming mail.
· Files correspondence and other records.
· Arranges travel schedule, reservations, and appointments.
· Exercise judgement in layout and arrangement of work according to company policy.
· Takes dictation in shorthand or by machine and transcribes notes on word processor, or transcribes from voice recordings.
· Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
· Maintains cleanliness of work area and equipment.
Pay range is $14-$16/hr depending on experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information to one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standard situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands to finger, handle or feel; reach with hands and arms; talk and hear. The employee is occasionally required to stoop, kneel, or crouch. The employee must regularly lift/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.